Partner / Vendor Registration Information

• General

  Upcoming deadlines for complete UCET 2025 conference participation. Missed a deadline? Just submit your information as soon as possible after registering.

  • Registration Anticipated Start Date: June 3
    • June 3-Nov 30 Super Early Bird
    • Dec 1-Dec 31 Early Bird
  • Goosechase Missions: January 31 at https://wkf.ms/3SxwYZT
    • Goosechase mission info and ideas.
  • Partner Logo: January 31  at https://wkf.ms/46r0ENX
  • Partner Packet: February 7 via JP Displays Order Portal. Email invites are sent to the primary company contact after UCET sends a notification to JP Displays. See the Booths tab for more details.
  • Lunch will be a buffet style with options for gluten free, dairy free, etc.
  • Badge Requests: February 7 Form link will be sent to confirmed registered companies.
  • Setup Times: February 24 from 10:00 a.m. to 4:30 p.m., by assigned times
  • Expo Hall Hours: 
    • February 25 from 10:00 a.m. to 5:00 p.m.
    • February 26 from 8:00 a.m. to 3:30 p.m.
  • Breakdown is on February 26, starting at 3:30pm

  Optional

  • Prize Contributions: January 31 at https://wkf.ms/3YsVfUp
  • Button Exchange: February 25-26 – 1” diameter – details @ https://ucet.org/activities

  Presentations

  Please submit each session separately. Presentations will be reviewed for partner payment and level before being assigned a day, time, and location. Review the information at https://ucet.org/presenter-registration/ for details on room setup and presentation tips.

  • Presentation Description Submissions: January 24 at https://wkf.ms/3YvF0WL
  • Presentation Pre-recorded Videos or Live Conference Links: February 13 at https://wkf.ms/3AifA4I

  Please refer to our partner packages for the number of allotted presentations and format of presentations per level of partnership.

  Loading Docks and Parking

  There are loading docks behind Halls 2&3 of the Salt Palace. These loading docks can be accessed at 200 W 100 S in Salt Lake City, UT. The parking site below has a good map to view.

  Parking information for the Salt Palace can be found here.

  Salt Palace Food and Beverage Policy and Waiver

  Food and beverage sampling policy

  Outside food and beverage waiver and sampling

• Registration

  • Start Registration:
    • Read all these instructions.
    • Fill in the information to receive a customized quote in the embedded form below.
  • Review and Verify:
    • Click the green “Review document” button.
    • If asked, confirm that you’re a human.
  • Choose Partnership Level:
    • Select your desired partnership level: Platinum, Gold, or Silver. If you’re a non-profit, contact partners@ucet.org for pricing.
  • Check Discounts:
    • As you scroll down, you’ll see any super early bird or early bird discounts applied.
  • Optional Items:
    • Choose any optional items you want to add. Support for Edcamps and UCET After Dark sponsorship is appreciated.
      • Additional Lunches: $70 (includes a lunch for both days)
      • UCET After Dark: $250
      • Attendee List: $1,000
      • Edcamps Sponsor: $500
  • Presentation or Booth:
    • Under the “Presentations” section, select whether you want allotted presentations or just a booth space.
  • Read and Sign:
    • Review the provided information.
    • Sign and date at the bottom.
  • Complete Registration:
    • Click the golden “Finished” button at the top right of your screen.
  • Receive Confirmation:
    • An email with a PDF copy of the agreement will be sent to your inbox. You can also download the PDF on the completion page by clicking the link that says, “Check it off your list by downloading a signed PDF now.”
  • Invoice:
    • In a few days, you’ll receive an invoice at the email address you provided.
  • That’s all!

• Lead Retrieval

  Please note that all Platinum and Gold Partners will receive the full attendee list shortly after the conference.

  We would like to announce three methods for lead retrieval. Each badge will be printed with a vCard QR code.

  Option 1 is scan the vCard badge side through CamCard. The vCard QR code contains the attendee’s contact info, which can be scanned with any smartphone QR code scanning app. Eventbrite recommends CamCard for it lets you email yourself a spreadsheet with all your scanned leads, which has proven to be very useful to our partners. It also lets you take notes and attach pictures to your leads. Sign up is optional and free versions of the app are available for iPhone / iPad and Android.

  Option 2 is scan the vCard QR code through a different vCard reader/app of your choosing.

  Option 3 is to use one of your lead retrieval systems that you already use.

• Booths

  Dates

  • February 24, 2025: Partner/vendor setup – 12:00 p.m. to 4:30 p.m., by assigned times
  • February 25-26, 2025 Conference

  Expo Hall Hours

  • February 25th: 10 am – 5 pm
  • February 26th: 8 am – 3:30 pm, with breakdown starting at 3:30 pm

  Food & Beverage

  Please review the policy document and application form regarding handing out food and/or beverages at the Salt Palace.

  Salt Palace Food and Beverage Policy PDF

  Booth Inclusions

  • Each booth starts at 10×10 feet in size with an 8-foot-high back drape and 3-foot-high side drape.
  • Booths includes: a 6′ skirted exhibit table, two chairs, a wastebasket, and a booth identification sign.
  • Larger booth spaces have a similar setup but with more amenities.

  Shipping Information

  Orders can be placed at the JP Displays Order Portal. Email invites are sent to the primary company contact after UCET sends a notification to JP Displays. Please add “orders@jpdisplay.com” to your contacts so that their email goes to your inbox and does not go to your spam folder.

  ADVANCE TO WAREHOUSE:
  Between the dates –January 27, 2025 – February 20, 2025
  UCET Conference 2025
  c/o JP DISPLAY
  5630 WEST DANNON WAY
  WEST JORDAN, UT 84081

  DIRECT TO SHOW SITE:
  Starting Monday, February 24, 2025
  SALT PALACE CONVENTION CENTER
  c/o JP DISPLAY – UCET Conference 2025
  100 SOUTH WEST TEMPLE
  SALT LAKE CITY, UT 84101

  Internet and More

  Here is the Salt Palace Order Services site. Click on the amenity, like Internet, that you would like to purchase. Ex. A 5MB hardwire cable to your booth is currently, $695, if ordered at least 10 days before the event.

  Lunches

  Lunches are provided for our partners in the following quantities. Additional lunches may be purchased from UCET ($70 total for both days) or onsite via Salt Palace Concessions (varies).

  • Silver/Non-Profit: Up to 2 per day
  • Gold: Up to 4 per day
  • Platinum: Up to 8 per day

  Additional Booth Information

  • Booth assignments are based on partnership levels, with priority given to Platinum, then Gold, and then Silver partners.
  • The assignments are made on a first-come, first-served basis by UCET’s Partner Liaison.
  • Booth spaces may change in size or location based on partner registrations.
  • Make sure the display area is large enough to accommodate your company’s setup.
  • Displays must be set up and taken down during scheduled times as assigned by either JP Displays or UCET’s Partner Liaison.

• Expo Map

  The expo hall map indicates general booth locations by color:

  • Grey for Silver
  • Yellow for Gold
  • Blue for Platinum

  Booth numbers will be assigned by JP Displays at a later date. Partner names will be added by UCET’s Partner Liaison to the map as payments are received.

  

• Hotels

  We have a limited number of rooms at the following hotels: 

  • Please call the Salt Lake Plaza and use “UCET” to reserve your room or use the link below.

    https://www.bestwestern.com/en_US/book/hotel-rooms.53045.html?groupId=W58DH5T2

    Rooms are $129 plus tax

    Parking is $12
    If you have any questions, please contact Chris Haught (chris.haught@ucet.org)

  Please use https://www.visitsaltlake.com/salt-palace-convention-center/attend/hotels-nearby/ to see other locations.

• 

  Statistics

  • In 2024, UCET had over 2,400 attendees, including classroom educators, librarians, district level coaches and specialists, administrators, tech directors, and partners/vendors/exhibitors.
  • UCET is Utah’s largest educational technology conference, bringing together educators and decision-makers.
  • Platinum-level vendors get a brief presentation at the Technology Coordinators Consortium (TCC) meeting on the first day of the conference. This group includes tech directors, ed tech directors, superintendents, and district decision-makers.
  • Utah’s investment in educational technology has doubled for the 2019 school year and beyond.
  • Every Utah school district has the opportunity to take part in the state-funded DTL (Digital Teaching and Learning) Grant worth over $10 million.
  • If you need more specific information, like attendee breakdowns, please email partners@ucet.org.