Partner / Vendor Registration Information

Upcoming deadlines for complete UCET 2025 conference participation. Missed a deadline? Just submit your information as soon as possible after registering.

• Registration Anticipated Start Date: June 3
  • June 3-Nov 30 Super Early Bird
  • Dec 1-Dec 31 Early Bird
• Goosechase Missions: January 31 at https://wkf.ms/3SxwYZT
  • Goosechase mission info and ideas.
• Partner Logo: January 31  at https://wkf.ms/46r0ENX
• Partner Packet: February 7 via JP Displays Order Portal. Email invites are sent to the primary company contact after UCET sends a notification to JP Displays. See the Booths tab for more details.
• Lunch will be a buffet style with options for gluten free, dairy free, etc.
• Badge Requests: February 7 Form link will be sent to confirmed registered companies.
• Setup Times: February 24 from 12:00 p.m. to 4:00 p.m., by assigned times
• Expo Hall Hours: 
  • February 25 from 8:00 a.m. to 4:30 p.m.
  • February 26 from 8:00 a.m. to 3:00 p.m.
• Breakdown is on February 26, 3:00pm-5:00pm

Optional

• Prize Contributions: January 31 at https://wkf.ms/3YsVfUp
• Button Exchange: February 25-26 – 1” diameter – details @ https://ucet.org/activities

Presentations

Please submit each session separately. Presentations will be reviewed for partner payment and level before being assigned a day, time, and location. Review the information at https://ucet.org/presenter-registration/ for details on room setup and presentation tips.

• Presentation Description Submissions: December 31 at https://wkf.ms/3YvF0WL
• Presentation Pre-recorded Videos or Live Conference Links: February 14 at https://wkf.ms/3AifA4I

Please refer to our partner packages for the number of allotted presentations and format of presentations per level of partnership.

Loading Docks and Parking

There are loading docks behind Halls 2&3 of the Salt Palace. These loading docks can be accessed at 200 W 100 S in Salt Lake City, UT. The parking site below has a good map to view.

Parking information for the Salt Palace can be found here.

Salt Palace Food and Beverage Policy and Waiver

Food and beverage sampling policy

Outside food and beverage waiver and sampling

• Start Registration:
  • Read all these instructions.
  • Fill in the information to receive a customized quote in the embedded form below.
• Review and Verify:
  • Click the green “Review document” button.
  • If asked, confirm that you’re a human.
• Choose Partnership Level:
  • Select your desired partnership level: Platinum, Gold, or Silver. If you’re a non-profit, contact partners@ucet.org for pricing.
• Check Discounts:
  • As you scroll down, you’ll see any super early bird or early bird discounts applied.
• Optional Items:
  • Choose any optional items you want to add. Support for Edcamps and UCET After Dark sponsorship is appreciated.
    • Additional Lunches: $70 (includes a lunch for both days)
    • UCET After Dark: $250
    • Attendee List: $1,000
    • Edcamps Sponsor: $500
• Presentation or Booth:
  • Under the “Presentations” section, select whether you want allotted presentations or just a booth space.
• Read and Sign:
  • Review the provided information.
  • Sign and date at the bottom.
• Complete Registration:
  • Click the golden “Finished” button at the top right of your screen.
• Receive Confirmation:
  • An email with a PDF copy of the agreement will be sent to your inbox. You can also download the PDF on the completion page by clicking the link that says, “Check it off your list by downloading a signed PDF now.”
• Invoice:
  • In a few days, you’ll receive an invoice at the email address you provided.
• That’s all!

Please note that all Platinum and Gold Partners will receive the full attendee list shortly after the conference.

We would like to announce three methods for lead retrieval. Each badge will be printed with a vCard QR code.

Option 1 is scan the vCard badge side through CamCard. Contains the attendee’s contact info, which can be scanned with any smartphone QR code scanning app. We recommend CamCard for it lets you email yourself a spreadsheet with all your scanned leads, which has proven to be very useful to our customers. It also lets you take notes and attach pictures to your leads. Sign up is optional and free versions of the app are available for iPhone / iPad and Android.

Option 2 is scan the vCard qr code through a different vCard reader/app.

Option 3 is to use one of your lead retrieval systems that you already use.

Dates

• February 24, 2025: Partner/vendor setup – 12:00 p.m. to 4:30 p.m., by assigned times
• February 25-26, 2025: Conference – 7:30 a.m. to 4:30 p.m.

Expo Hall Hours

• February 25th: 10 am – 4 pm
• February 26th: 10 am – 3 pm, with breakdown from 3 pm – 5 pm

Food & Beverage

Salt Palace Food and Beverage Policy PDF

Booth Inclusions

• Each booth starts at 10×10 feet in size with an 8-foot-high back drape and 3-foot-high side drape.
• Booths includes: a 6′ skirted exhibit table, two chairs, a wastebasket, and a booth identification sign.
• Larger booth spaces have a similar setup but with more amenities.

Shipping Information

Orders can be placed at the JP Displays Order Portal. Email invites are sent to the primary company contact after UCET sends a notification to JP Displays. Please add “orders@jpdisplay.com” to your contacts so that their email goes to your inbox and does not go to your spam folder.

Internet and More

Here is the Salt Palace Order Services site. Click on the amenity, like Internet, that you would like to purchase. Ex. A 5MB hardwire cable to your booth is currently, $695, if ordered at least 10 days before the event.

Lunches

Lunches are provided for our partners in the following quantities. Additional lunches may be purchased from UCET ($70 total for both days) or onsite via Salt Palace Concessions (varies).

• Silver/Non-Profit: Up to 2 per day
• Gold: Up to 4 per day
• Platinum: Up to 8 per day

Additional Booth Information

• Booth assignments are based on partnership levels, with priority given to Platinum, then Gold, and then Silver partners.
• The assignments are made on a first-come, first-served basis by UCET’s Partner Liaison.
• Booth spaces may change in size or location based on partner registrations.
• Make sure the display area is large enough to accommodate your company’s setup.
• Displays must be set up and taken down during scheduled times as assigned by either JP Displays or UCET’s Partner Liaison.

We have a limited number of rooms at the following hotels: 

• Please call the Salt Lake Plaza and use “UCET” to reserve your room or use the link below.

  https://www.bestwestern.com/en_US/book/hotel-rooms.53045.html?groupId=W58DH5T2

  Rooms are $129 plus tax
  Parking is $12
  If you have any questions, please contact Chris Haught (chris.haught@ucet.org)

Please use https://www.visitsaltlake.com/salt-palace-convention-center/attend/hotels-nearby/ to see other locations.

• In 2024, UCET had over 2,400 attendees, including classroom educators, librarians, district level coaches and specialists, administrators, tech directors, and partners/vendors/exhibitors.
• UCET is Utah’s largest educational technology conference, bringing together educators and decision-makers.
• Platinum-level vendors get a brief presentation at the Technology Coordinators Consortium (TCC) meeting on the first day of the conference. This group includes tech directors, ed tech directors, superintendents, and district decision-makers.
• Utah’s investment in educational technology has doubled for the 2019 school year and beyond.
• Every Utah school district has the opportunity to take part in the state-funded DTL (Digital Teaching and Learning) Grant worth over $10 million.
• If you need more specific information, like attendee breakdowns, please email partners@ucet.org.